Information for MRSEC Participants

The information in this section is provided for the convenience of MRSEC Participants. All forms should be printed out, completed (with required signatures), and returned to the MRSEC office (Room 2120, Physics Building).

Forms and procedures on this site may change, so please check back from time to time in order to obtain the most recent information. The last date of change will be noted next to each file.

  MRSEC Travel

Domestic travel approval requests must be submitted at least one week before travel takes place; foreign travel requires at least two weeks advance notice. Please be sure to plan ahead, and read the procedures available below. Final expense statements should be submitted as soon as the travel is complete; expenses should be reported in the same pay period as the travel took place.

Policies & Procedures

These procedures are short (1 page) steps for successful MRSEC travel, including what to do before, during, and after your trip. They are designed to make your life easier and answer the most common questions, so please read them!

• Domestic Travel Procedures (last updated 08/16/07)
• Foreign Travel Procedures (last updated 08/16/07)
Note: You must use an American airline carrier per Fly America Act

The University Travelers' Guide also has important information on travel policies, particularly receipt requirements.

Registration Fees: If you would like MRSEC to directly pay your meeting registration fee (rather than reimburse you after-the-fact), you will need to complete a separate MRSEC Requisition form and submit it in conjunction with your travel approval request.

Communications Fees/Hotel Services: Please note that the MRSEC cannot reimburse you for communications fees or extra hotel services beyond the regular room rate. Any such charges (such as phone calls and internet fees) are the responsibility of the traveler.

Hotel Costs: MRSEC pays hotel costs through reimbursement only. Also, travelers are obliged to find economical lodging solutions. If sharing a room, traveler can only be reimbursed for his/her portion of the room rate.

Expense Statements (after travel is complete): Expenses should be submitted in the same pay period as the travel took place. Expenses not submitted within 45 days of the completion of travel cannot be reimbursed; funds will then be released for reallocation to other travel requests.

Forms

• Travel Approval Request (last updated 11/02/05)
• Travel Expense Statement (last updated 08/28/07)

Note: When submitting, please do not staple your documents together - just use a paperclip!

  Visitors Traveling to MRSEC

The University of Maryland requires pre-approval for all travel. Domestic travel approval requests must be submitted at least one week before travel takes place; international travel requires at least two weeks advance notice. Please be sure to plan ahead, and read the procedures available below.

Policies & Procedures

• Domestic Travel Procedures for visitors (last updated 12/13/07)
• Foreign Travel Procedures (Coming Soon!)
Note: You must use an American airline carrier per Fly America Act

Forms

• Travel Approval Request for visitors (last updated 12/13/07)
• Travel Expense Statement (last updated 08/28/07)